Why it is that some people manage to accomplish many things and some don’t even know what they did in a day even though we all have the same 24 hours? It is because some people have control over time and some don’t.
A few years ago I was working as a journalist and had to spend most of the time on the field talking to people and writing articles on the go. I experienced that sometimes I would manage to get my tasks done early and some time tasks get delayed for the next day. I used to get frustrated when I could not complete my tasks even though the tasks were planned by myself only.
My tasks would delay because some key people of my articles would refuse to meet or refuse to receive my calls. One day, I decided to find out the solution for the same. I promised myself that I will complete my tasks or get most of my tasks done no matter if some key people refuse to meet or talk over the call. Because of this decision, I would learn some tricks to manage my tasks so smartly that I would complete my target every day.
Some people call the tricks “Time Management”. I would like to tell you that there is nothing like time management because you can not manage time at all. Time flies as it has been for years. What you can do is how smartly you fit your tasks into the same 24 hours every day.
Before I share tips on how you can also fit your tasks in the 24 hours to accomplish the most out of your tasks, I would like list down problems or issues we face if we fail to control time.
- You feel overwhelmed by the tasks that you have to do in a day and you feel blank and bewildered. You seem to be not able to make a plan of action for what steps to follow next.
- You become irritated and you lose your temper easily.
- You realize that despite all your hard work, you’re unable to accomplish what you think you should.
- You feel unmotivated and unable to figure out what’s happening.
You push people away and don’t want anything to interfere with your work, but you get no pleasure out of your work.
I know after reading the effects of not controlling the time you are craving to know the hacks to fit your tasks in the 24 hours. Your wait is over. Below are some ideas that will satisfy your hunger for the hacks.
Make a to-do list
One of the most essential practices when it comes to getting most of the tasks done with less time. However, the majority of the people fail to practice making to-do list every day. I think that is the reason we end up doing less but seems to be exhausted at the end of the day.
Have a to-do list with you wherever you go. I use Microsoft to-do list App that syncs in my both android phone and laptop. I would suggest to make two categories in your to-do list. One can be ‘Tasks’ where you list down all the tasks whenever you remember any task that has to be done someday. The second one would be the day-to-day to-do list that you make before you sleep or first thing in the morning.
Having the list of ‘Tasks’ eases the task of making an everyday to-do list. Because you have all the tasks listed in your ‘Tasks’ list. You have to just pick up tasks from the list ‘Tasks’ that are needed to be done for the day.
Do not make your to-do list so tight that if something very important comes up unexpectedly you get bewildered and end up getting frustrated. Have at least one and a half hour free in your day for unexpected and urgent tasks. Having one or two hours free will also help you to shuffle your tasks if hurdles come up and you have to pick up one or two tasks from your ‘Tasks’ list.
Find your best time for important tasks
I have been experimenting with time to find what time is best for very important tasks. The important tasks can be anything. For me, it is writing around 1000 words every day. If I don’t write 1000 words every day I would fail to achieve my weekly and monthly goals.
I talked to many people to know their best time for very important tasks. I came to know that there is no thumb rule or fixed time for everyone to complete very important tasks. It is all up to individuals. The time you feel is best for you cannot be best for me or your friends. Google CEO Sundar Pichai says he is not a morning person which means he can not do very important tasks in the morning.
On the other hand, there are many successful people who wake up early in the morning try to eat that frog (very important tasks). Figure out your best time and do your most important tasks in your most productive hours.
For me, it is the night. Although I have experienced being a morning person for some time, I don’t think I can actually wake at 5 in the morning and write 1000 words on a consistent basis. I do it at night rather.
We all are surrounded by distractions. We are everywhere from Facebook to Twitter, Instagram, LinkedIn, YouTube. However, we are not on our success journey because of all these distractions. We crave for checking social media status and notifications so much that we do not care enough to finish even one task without checking them. All these distractions kill our time and efforts that lead to shattered dreams.
You can set some limitations for using your social media platforms to avoid distractions. Check your social media platforms once or twice in a day not more than that. You can do the same with your emails too. Check them only once or twice. You are not the owner of Facebook or Instagram so don’t spend unnecessary time on social media. Instead, spend valuable time on your success journey.
Balance your personal and professional life
You may have heard that the more you work the more you get. However, research says something else. In fact, if you work more you will lose better relationships with your family and friends. That will ultimately affect your happiness.
I am not asking you to not to put enough efforts for the results you desire. Give 100% to your office hours and if you are with your family and friends give them your 100% time, i.e. quality time.
You might have heard of the 80-20 rule of thumb that states that 80% of outcomes can be attributed to 20% of all causes for a given event. The 80-20 rule (also known as the Pareto principle) is often used, in businesses, to point out that 80% of a company’s revenue is generated by 20% of its total customers.
Therefore, managers and CEOs should identify and determine which operating factors are most important and should receive the most attention based on an efficient use of resources. It will help to get 80% results by working 20% on the factors.
Use your time so efficiently with the above tips to see the achievements in life that you are dreaming of.